Used Truck Dealership - AI Automation
Automotive Sales & Distribution
Problem statement
A used truck dealership was losing time and leads through manual processes. Vehicle listings required extensive data entry and copywriting. Auction monitoring meant manually checking multiple sources daily. Inbound calls weren't systematically captured, causing missed opportunities.
Automations delivered
- Voice-to-listing workflow (speech → structured data → draft listing)
- Automated auction monitoring with scheduled reports
- Call transcription to lead capture
- Invoice pre-coding for accounting review
Tech stack
- n8n - Workflow automation and orchestration
- OpenAI ChatGPT & Google Gemini - Language processing and content generation
- WordPress - Listing management
- Xero & Hubdoc - Invoice processing
Impact
- 70% reduction in listing creation time—from manual data entry to voice-dictated automation
- Zero missed opportunities through automated auction monitoring and scheduled alerts
- 100% lead capture from inbound calls with automatic transcription and CRM entry
- Streamlined invoice processing with pre-coded entries ready for monthly review
